We're Hiring! | Real Estate Careers

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Position:  Real Estate Assistant 

Location: Bellevue/Kirkland, WA

Company: Selling Eastside RE LLC

Job Description: Selling Eastside RE LLC, a premier real estate agency specializing in the Bellevue and Kirkland markets, is seeking an experienced  Real Estate Assistant  to join our team. As a Real Estate Assistant , you will be  Responsible for performing a variety of administrative and support duties to help the agent keep on track to increase business, improve profitability, and develop life-long clients. 

Requirements:

• Completion of KPA Behavioral Assessment (provided by Selling Eastside RE LLC).
• Submission of a current resume outlining relevant experience and qualifications.
• Active real estate license in Washington state.
• Prior experience in real estate sales or a related field preferred.
• Familiarity with Bellevue and Kirkland neighborhoods and amenities.
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Flexibility to accommodate client schedules, including evenings and weekends.
• Willingness to participate in specific job training classes, webinars, and other professional development activities as required by Selling Eastside RE LLC.

Daily Musts:

• - Receive agent’s daily schedule
• - Handle all incoming phone calls
• - Handle all incoming emails
• - Fill out Daily Meeting form at the end of the day
• - Communicate with agent
• - Go through each active file folder

Duties:

• - Handle all incoming phone calls promptly
• - Manage incoming emails and respond in a timely manner
• - Prepare pre-list, listing, and file folders
• - Maintain organized and orderly client files
• - Send out pre-list/FSBO packages
• - Monitor and follow up on all sales/escrows/closing files
• - Manage business supply inventory
• - Monitor website activity
• - Handle checking accounts, deposits, and reconciliations
• - Enter information in QuickBooks
• - Keep track of mileage
• - Send out Farm mailings quarterly
• - Send out Holiday Cards (Thanksgiving, Christmas)
• - Send follow-up letters to all clients
• - Post new listings on office board
• - Monitor weekly, monthly, and yearly goals
• - Update and maintain all clients’ records in the database
• - Responsible for all data entry and reports
• - Manage all incoming and outgoing correspondence
• - Ask personal people farm for referrals for the agent
• - Maintain and improve Office Policy and Procedure Manual
• - Handle office products, bank, post office, signs (if needed)

Pre-Listings:

• - Deliver or send Pre-Listing Package
• - Confirm date/time of appointment with seller
• - Prepare a New Client File
• - Work on property brochure and Just sold postcards
• - Prepare CMA’s
• - Order property profiles from Title Company
• - Obtain property tax assessor information sheet
• - Prepare the listing folder
• - Fill out and input MLS Input sheet
• - Order 200 Just Listed names of neighbors if applicable
• - Prepare map and directions to property

Listings:

• - Prepare a New Client File and enter all client information in the database
• - Monitor and follow up on all listings
• - Maintain Communication Log
• - Schedule pictures and virtual tour
• - Submit proper information and photos to MLS
• - Post photos and text to all websites
• - Order “For Sale” sign, “text”/QR code sign, and “Sold” rider
• - Email MLS print out to seller and new listing to top 25 agents
• - Work on property brochure and Just sold postcards
• - Order brochures and send a “thank you” letter to seller
• - Obtain keys, make extra keys, and install lockbox with key
• - Ensure sign is ready and placed, put up brochure box with Flyers
• - Monitor that client has enough Flyers and send “Just Listed” letter
• - Update whiteboard and coordinate showings of property
• - Coordinate open houses of property and negotiate price reductions

Upon Receipt of Offer:

• - Present offer to client and negotiate on behalf of client’s best interest
• - Ensure client understands contract including deadlines and costs
• - Obtain estimated settlement sheet from closing office
• - Submit paperwork to lender and title company immediately
• - Update whiteboard and CRM database with transaction information and deadlines
• - Coordinate inspection and appraisal
• - Follow contract deadlines and monitor loan completion

After Receipt of Offer:

• - Put up “Sold” or “Pending” Sign and collect property brochures
• - Prepare Closing File and schedule closing with client
• - Ensure proper documentation and coordinate transferring keys to new homeowner
• - Report Sold to MLS and send “Just Sold” cards
• - Send gift and “thank you for working with our team” letter to client and other agent
• - Put in Anniversary File and send Client Survey

Buyer Clients:

• - Prepare a New Client File and enter all client information in the database
• - Pull up houses in MLS and schedule showing appointments
• - Make copies for clients/Agent and any follow-up calls
• - Maintain Communication Log and send “Congratulation” Letter to buyer
• - Attend Closings and send gift and “thank you for working with our team” letter to buyer

Necessary Skills and Attributes:

• - Excellent time management skills
• - Detail oriented
• - Good communication skills
• - Team player
• - Treats all clients and team members with respect
• - Positive attitude and friendly demeanor
• - Highly organized

Must be Knowledgeable of the Following Programs:

• - MS Office (Word, Excel, Outlook)
• - MLS Systems
• - QuickBooks
• - Database
• - KW Command

Inventory:

• - MS Lockboxes
• - Signs
• - Brochure boxes

Benefits:

• Competitive commission structure with uncapped earning potential.
• Profit Sharing opportunities for high-performing agents.
• Comprehensive marketing support and resources.
• Collaborative team environment with opportunities for growth and advancement.
• Access to industry-leading technology and tools to streamline the listing process.

Join Selling Eastside RE and take your career to new heights as a trusted advisor in the competitive real estate markets of Bellevue and Kirkland!